Position title
Administration and Facilities Executive
Description

ePropelled is looking for a reliable and organized individual to manage the day-to-day administration and facilities aspects of our growing Chennai, India location, reporting directly to our Managing Director. This role will support administrative activities for our managers and employees, assisting in daily office needs and managing day to day activities.

Education
  • Five to Seven years of experience in an administrative role
  • A bachelor’s degree is essential
Responsibilities
  • Act as the point of contact for internal and external clients; answer and direct phone calls, ensuring coverage of the reception desk when required
  • Assist the MD in the preparation of regularly scheduled reports, meeting notes, and follow-up on actions by his team
  • Assist in managing his calendar and availability
  • Handle sensitive information in a confidential manner
  • Support the team with travel including booking conference calls, rooms, taxis, couriers, hotels, and any other such arrangements
  • Manage agents and suppliers for travel to ensure the best value for the company
  • Facilities Management: Manage the company’s facilities including the India HQ office, and satellites
  • Engage with facilities, housekeeping, and maintenance individuals, and ensure we get best value for the company
  • Maintain AMCs for the facilities and maintenance equipment
  • Order office supplies and research new deals and suppliers
  • Process expense reports submitted by team for compliance to optimal arrangements in place, and forward to people managers or finance for further approval
Qualifications
  • Proven admin or assistant experience
  • Attention to detail and problem-solving skills; a strong sense of being of service to the team
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills; especially in Tamil, English, and preferably also Hindi
  • Knowledge of office management systems and procedures
  • Proficient in MS Office
  • Strong organizational and planning skills
Employment Type
Full-time
Job Location
Chennai, India
Date posted
December 2, 2021
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Position: Administration and Facilities Executive

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